Executive Assistant

About the role

This is the role that makes everything else possible. You’ll manage the founder’s calendar, keep our students supported, hold the operational backbone of a growing education company, and catch the things nobody else notices.

We’re small, which means the job is broad. One day you’re coordinating a cohort launch, the next you’re untangling a scheduling conflict across three time zones or onboarding a new tool. If you like variety and hate chaos, you’ll do well here.

What you’ll do

• Manage the founder’s calendar, inbox, and priorities
• Coordinate cohort logistics: enrollment, onboarding, scheduling, materials
• Serve as first point of contact for student questions and support
• Maintain internal systems, documentation, and process
• Coordinate with contractors, vendors, and our accountant
• Assist with content production logistics and administrative projects
• Anticipate what’s needed before it becomes urgent

What we’re looking for

• 2+ years in executive assistance, operations, or office management
• Exceptional organization — nothing falls through the cracks with you
• You write clearly and professionally: emails that need no second draft
• Comfortable with digital tools (Google Workspace, scheduling, CRM, course platforms) and quick to learn new ones
• Discreet and trustworthy with confidential information
• Proactive: you solve problems before being asked
• Bonus: experience in a startup, small business, or education environment

What we offer

• $52,000–$62,000 annual salary, depending on experience
• Full-time, W-2 position based in Round Rock, TX, with hybrid flexibility
• Broad responsibility and real influence on how we operate
• Direct work with the founder
• Growth into an operations leadership role as the team expands
• Paid time off and paid holidays
• Health insurance: we’re finalizing our plan ahead of the first hires and will share the exact terms in the first conversation